God requires that money be handled in a faithful manner (Luke 16:10, 11). Our goal is to manage all financial gifts given to Evergreen with integrity. Our financial system is designed to provide appropriate accountability, authority, and responsibility to trustworthy people in handling and spending the gifts entrusted to Evergreen.
THE BOARD OF TRUSTEES
Final responsibility and authority for financial management at Evergreen rests with the Board of Trustees. The Board is made up of one pastor, the Finance Director, the Operations Manager and a lay person from each of our five locations. The Board carries out their responsibility in a number of ways:
Approving the annual operating budget.
Monitoring the budget and the financial health of the church on a quarterly basis.
Approving all major church financial transactions.
Developing financial, legal, and employment policies.
Determining the employee compensation and benefits plans.
THE FINANCE DIRECTOR
In addition, the Board, through audits and quarterly updates, monitors the performance of the Finance Director. The Finance Director carries out the day-to-day activities of managing the money. He cannot, by himself, approve any budget, authorize any expenditure, or spend any money.
He fulfills his responsibilities by:
Leading the Finance Department
Enforcing policies enacted by the Board
Ensuring that controls, division of authority, and other safeguards are followed by all people who handle money
Overseeing a number of volunteers and staff who do various finance related tasks
Coordinating staff in putting together budgets and long range financial plans
Making sure that Evergreen is complying with tax and other legal matters
MINISTRY & BUDGET LEADERS
Each ministry at Evergreen is lead by a Ministry Leader. These people are responsible for putting together a budget and then spending that budget wisely to meet the needs of their ministry. Ministry Leaders approve all expenditures. If the expenditure is over $1,000 then that location’s Budget Leader must also authorize the expenditure. As a safe guard, Ministry Leaders cannot write out Evergreen checks and those who can write out checks cannot authorize expenditures.
Ministry Leaders work with a Budget Leader in developing the budget. The Budget Leader is a Pastor who coordinates the budget for a location and helps see that money is spent wisely. The Budget Leader’s main responsibility is to see that the budget and spending at a location is done in a manner that supports the goals and vision for that location. Budget Leaders can authorize expenditures but they cannot write out checks.
Over all, the financial system at Evergreen is designed to give Ministry and Budget Leaders authority and responsibility to spend money to accomplish the ministry that God has entrusted to them. The Finance Department handles the money, writing out checks as directed by appropriate Ministry and Budget Leaders. The Finance Director oversees all day-to-day activities related to money management, while the Board of Trustees has final authority and decision making over all financial issues and policies.
Evergreen’s goal is to handle all financial gifts with integrity and to spend them wisely. The financial records for all five of our church locations are subject to full audits every three years after two years of audit reviews, all of which are conducted by an independent auditor in order to verify that financial gifts are being handled with integrity, that the financial reporting is accurate, and that the financial system is sound. The Board of Trustees hired the accounting firm of CliftonLarsonAllen LLP to perform the yearly reviews/full audits. The auditor has repeatedly found the church’s financial statements to be complete and accurate. The auditor has also been greatly impressed with the efficiency of our administrative operations and has high praise for our staff and financial management systems.
A complete copy of the most recent auditor's report is available here: Audit Report
If you have any questions regarding the management of Evergreen’s finances, please contact Jim Bird, Finance Director at 952-564-3771.